I will choose to create a new document in the library that I will name “Report Template”. This requires Word to be aware of the columns. Now I have to add these columns as quick parts to my document. I have my library “Test Reports” with a few extra columns that I’m going to add to my Word document. Office 365 is almost the same as SharePoint 2013 so my SharePoint 2013 Training directly applies to it. For this demonstration, I’ll be using my Office 365 account. This is important because it allows us to add the metadata columns as Word quick parts. The first step is to have a SharePoint library that you want to use with the appropriate columns that you want linked to your document. There are a few steps involved in getting it setup with a small change in how individuals operate to get this to work smoothly. Unfortunately, this ability to link information within a document to metadata outside the document (but still inside SharePoint) is not intuitive or automatic. One of the wonderful tools that comes from using SharePoint as more than a file store is being able to add SharePoint metadata to Word documents. It just requires a little push in the right direction and a little knowledge on what CAN be done. Follow the instructions to make objects inline and to experiment with other Wrap Text options.ĭo practice moving these over text to see the result.“Why would you want to use SharePoint for storing documents? We’ve always used file shares and it works just fine.” Why indeed? The simplest answer is that there is so much more that SharePoint CAN do. MS Word – Wrap Text drop down optionsīelow, you will find an exercise which you can download. If the image/text box is not In Line With Text ( the first option), then it’s on a drawing layer and considered a floating object. Options can be seen below: MS Word – Format Tab Insert an image or shape into MS Word and view the Wrap Text options in the Format Tab. To make an image inline, one needs to choose from the options within Wrap Text. (example of an inline circle used with text) What just happened? If the item is taller than the text, it pushes the text to the bottom of the line whilst the item remains inline with the text. This is now visible to assistive technologies. If you think about the drawing layer above the document layer, by making an item inline, it’s pulling the item on to the document layer and among the text. Inline defined: arranging the parts or items in a line, sequentially. To overcome this barrier, avoid floating objects. If using floating objects is MS Word documents, these may not convert well in to other formats, i.e., PDF, Braille or large-print formats. Not all screen readers can detail objects within a document. The drawback is that JAWs may not be able to read the floating objects in relation to the content around them or in the correct sequence. JAWs ( screen reader) does have keyboard commands which lists the objects within a document. On the glass, you add an image or text box and can move this item either in front of or behind the text. Imagine a sheet of glass ( drawing layer) sitting on a page of text ( document layer). Floating objects and text boxes appear on a Drawing Layer above the document layer. The page in MS Word containing text is considered a Document Layer. In relation to accessibility, floating objects and text boxes don’t work well. Text boxes can be used to visually highlight important notices. Quotes are typically shown in text boxes, as is important information. Whilst the above examples are mostly visual information, there is some text in floating text boxes. Credit: Pexels Hot air balloons floating in the air (example picture) (example shape) (example SmartArt) (example Chart) (example Table) (example Textbox) (example TextArt) Examples of these floating objects can be seen below. Floating objects include pictures, shapes, smart art, charts, tables, text boxes, text art and videos. Today, we continue on with floating objects and text boxes.īefore we delve into the accessibility side of things, lets first look at what floating objects and text boxes are and where they are used. Yesterday, DigiKnow looked at the MS Word Accessibility – Use of White Space.
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